Our team is growing. We're hiring!

Are you ready to find more meaning in your work? Our team is growing and we’re hiring a new position!

Role: Administrative Assistant

Non-exempt, 20 hours per week 

Reports to: Finance and Operations Manager

Job Purpose: One Valley’s mission is to connect people who care to causes that matter to our community. This position plays a key supportive role in helping One Valley fulfill this mission by assisting the team with administrative tasks. As our organization continues to grow, One Valley is adding to our team and this position will help us as we work to establish One Valley as the go-to-resource for nonprofit leaders in the region.

Function: To assist the Finance and Operations Manager with basic weekly bookkeeping entries, printing and mailing donor receipts, and other tasks as needed.

The primary duties of the Administrative Assistant require the ability to:

  • Support the bookkeeping side of our financial software, CommunitySuite

  • Scan and enter donations, invoices and receipts on a weekly basis

  • Save all documents following One Valley’s standard process in Box.com

  • Assist with data management

  • Print donor receipts on a weekly basis

  • Pick up and drop off mail

Approximate Primary Role + Percentage of Time

40% Basic Bookkeeping / Data Entry

Supports the financial integrity of One Valley by entering donations, invoices, receipts, and other transactions into our Community Suite Software.

  • Scanning documents, uploading to the software, posting transactions, submitting payments for approval

  • Creating and updating donor profiles as needed

  • Assisting with standardization of donor data

  • Assisting with the transition to a new CRM system, Salesforce

30% Document Management

Supports One Valley by:

  • Formatting and re-branding policies, procedures, and other

    documents

  • Assisting with the production and formatting of other documents as

    needed

  • Creating templates in DocuSign

  • Saving all documents following protocols in Box.com

  • Scanning and saving all existing paper files into Box.com

20% Administrative Support

Supports the One Valley team by:

  • Picking up and dropping off mail

  • Assisting with mailings and printing

  • Managing and ordering office supplies

  • Assisting with large mailings as needed

  • Answer One Valley phone and manages messages

  • Other duties as assigned

10% Donor Receipting

Assists with One Valley’s fiduciary duties by generating and mailing tax receipts:

  • Utilize the CommunitySuite software to generate donor receipts weekly, print and prepare for mailing

Qualifications

Desired Characteristics

  • 3-5 years work experience. Individuals with other combinations of related education and experience are encouraged to apply and will be considered on a case-by-case basis

  • Experience with an accounting software such as CommunitySuite, QuickBooks, etc.

  • Experience working in the nonprofit or philanthropy sector preferred

  • Approachable, friendly, and a team player

  • Highly organized and detail-oriented

  • Objective, strong “can do/will do”style

  • Proficient in Microsoft Excel and Word, Google Suite, Zoom, Adobe, cloud-based storage systems such as Box.com

  • Willingness to learn new software or programs as opportunity arises

Environmental Conditions

  • Sitting, standing for long periods of time

  • Computer work, keying and screen

  • Lifting of less than 25 lbs., occasionally

Salary and Benefits:

$14-$16/hr DOE. One Valley provides a flexible work environment. Not eligible for fringe benefits.

The One Valley Community Foundation is an Equal Opportunity Employer:

One Valley follows an equal opportunity employment policy and does not discriminate against someone (applicant or employee) because of that person’s race, creed, color, ethnicity, national origin, religion, sex (including gender identity, gender expression, sexual orientation, or pregnancy), age, physical or mental ability or genetic information, veteran status, military obligations, marital status, or any other protected class as provided for by applicable local, state and federal law. This nondiscrimination policy applies to hiring, internal promotions, training, opportunities for advancement, and terminations.

To Apply:

After thoroughly reviewing our website, interested applicants must email a cover letter, resume, and the contact information for four professional references in one PDF file to bridget@onevalley.org. Please mark the subject line to read “Administrative Assistant Application”.

Application Deadline: Position open until filled

Bridget WilkinsonOne Valley Community Foundation